Editorium Update

Sometimes, in a document that’s been reviewed by several people, it’s nice to be able to accept all changes by a single reviewer–maybe the author or a proofreader whose judgment you trust. (Or maybe yourself!) In Word 2002 (XP) and later versions, this is easy:

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This week one of the editors I work with needed to show tracked revisions to an author she’s working with. The problem was, the author used WordPerfect, not Microsoft Word. We tried opening the marked-up Word document with WordPerfect, but no go. Additions were there, marked in red, but deletions had reverted to regular text. Saving the document in various formats and then opening in WordPerfect brought us no joy. What to do? Well, how about a macro that checks and formats each revision? If it’s an insertion, color it blue and accept it; if it’s a deletion, mark it with strikeout, color it red, and accept it. Then save the document in Rich Text Format (RTF). When it’s opened in WordPerfect (or any other word processor that accepts RTF), all of the changes will be visible. Here’s the macro, which I hope you’ll find useful:

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The August 18 issue of Editorium Update featured a macro to delete styles that exist in a Word document but are not used in that document. While I was writing that macro, I also wrote a couple of others that I thought you might find useful.

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I started indexing a book yesterday, and I wanted to work on the text of the document in electronic form, with page breaks that matched those of the galleys, which had already been typeset in QuarkXPress. After a little experimentation, I figured out the following procedure:

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