Pasting Tracked Revisions, Part 2
December 15, 2004 – 12:00 pmIn the August 4 issue of Editorium Update, I published an article on pasting tracked revisions, which works in various ways depending on whether revision tracking is turned on or off (Tools > Track Changes).
http://lists.topica.com/lists/editorium/read/message.html?mid=17173339 64
That article left a few options up in the air, and I thought it might be a good idea to explain the various permutations of pasting tracked revisions and how you can make them happen.
On a Macintosh, you have only one option: If you copy text with revisions and paste it somewhere, the revisions are made permanent in the pasted text.
On a PC, a variety of things can happen, based on whether tracking is turned on or off as you copy and paste. Here’s what happens (I’m using lowlines to indicate text tracked as a deletion and angle brackets to indicate text tracked as an addition.):
Original text with tracked revisions:
This _is a _test.
This is a
* Copy with tracking OFF, paste with tracking OFF:
Existing tracking is retained.
This _is a _test.
This is a
* Copy with tracking ON, paste with tracking OFF:
Tracked revisions are made permanent; text is pasted as regular text.
This test.
This is a good test.
* Copy with tracking OFF, paste with tracking ON:
Tracked deletions revert to *original* text (danger!); tracked additions are kept; text is pasted as a tracked addition.
* Copy with tracking ON, paste with tracking ON:
Tracked revisions are made permanent; text is pasted as a tracked addition.
The moral of our story? When you’re copying and pasting text with tracked revisions, be sure to turn tracking on or off for both copy and paste, based on the result you want to achieve.
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READERS WRITE
After seeing her macro as modified by Ed Vesneske, Jr., in last week’s newsletter, Hilary Powers wrote:
I like Ed Vesneske’s macro, and will keep it in mind if I need to deal with multiple sheets. Just thought it’d be useful to address this point:
Also, for some reason, neither Ms. Powers’s macro nor your reworking of
it were inserting a carriage return after pasting the selection; nor
were they returning me to the original document
That’s because the “StyleThat” part of the published macro does only half the job. It goes to the style sheet and stops so I can take care of chores often needed there–untangle a whole list of words transferred at one go, add parts of speech, or comment on something about the given usage. The other part, originally a separate companion macro, “HedBack,” puts in the carriage return, returns to the main document, and releases the selection.
I originally put StyleThat on the hot key Ctrl-backslash and HedBack on Alt-Ctrl-backslash, so it took very little by way of thought or effort to keep them straight. But less effort is better. The current version, with HedBack in an else clause, allows me to use Ctrl-backslash for functions; if there’s a selection, the macro moves it to the style sheet–and if there’s not, it does the carriage return and file switch thang.
Many thanks to Hilary for this clarification–and for creating the macro in the first place.
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RESOURCES
What *is* that font, anyway? Helvetica? Swiss? Arial? Aren’t those all the same thing? Find out with this useful online tool:
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