Editorium Update

Printing Comments but Not Markup

June 15, 2005 – 12:00 pm

In earlier versions of Microsoft Word, it was possible to print comments separately from tracked revisions. You can still do that with Word 2002 and later versions, but how to do so is no longer obvious. Here’s the trick:

1. Click View > Toolbars > Reviewing.

2. On the Reviewing toolbar, click the Show button.

3. Remove the checkmark from “Insertions and Deletions.” This will turn off the display of tracked revisions (but leave them intact if you want to redisplay them later).

4. Click File > Print > Print what > List of markup.

Word will print a list of your comments without including your revisions.

Fairly easy, once you know how.

Here’s another way of approaching the problem:

1. (Temporarily) accept all revisions. This is now trickier than you might think:

a. Click View > Toolbars > Reviewing.

b. On the Reviewing toolbar, click the down arrow to the right of the Accept Change button.

c. Click “Accept all changes in document.”

2. Click File > Print > Print what > List of markup.

3. Click OK, which will print comments alone, because the document no longer includes any revisions.

4. Close the document *without saving,* thus preserving your revisions.

Simple but effective.

Thanks to Dan Goldstein for suggesting this topic.

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READERS WRITE

More readers sent their results from this deceptively difficult spelling test from Mindy McAdams:

http://www.sentex.net/~mmcadams/spelling.html

Kathleen Much wrote, “I just got around to taking the spelling test today. 100%–and if I had missed any, my children would have excoriated me! Don’t ask me why, but I’ve had an eye for misspelled words since I was in grade school. The California State Spelling Bee put me through college; I won it on my 13th birthday. Good to know I haven’t slipped in the past half-century.”

Judy Stein wrote, “I want to file a belated report that I made one error (battalion, one of my “demon” words; can never remember which letter is doubled–I probably misspelled it just now). I wouldn’t have missed any of the words the other correspondents cited, so I didn’t cheat by reading their posts. I’m not asking you to put me in the next newsletter, just wanted the chance to blow my horn, even if you’re the only one who hears it.”

Thomas Way wrote, “I missed only one word on that spelling test–miniscule. The only thing I can do really well is spell.”

Judy Richards wrote, “I did the test–three wrong! but, like a couple of others, was brought up on “judgement.” Liquefy and desiccate–no excuses.

Thanks to all!

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RESOURCES

You’ll find a couple of hundred excellent articles about editing and publishing on the EServer TC Library:

http://tc.eserver.org/dir/Articles/Editing

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THE FINE PRINT

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