Editorium Update

I’m pleased to announce the release of DEXembed, a Microsoft Word add-in created specifically to meet the needs of indexers who use standalone indexing programs (such as SKY Index, CINDEX, or MACREX), and who need to embed index tags in Microsoft Word documents or DocBook XML:

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I’m happy to announce the release of ScrIndex, a new program that will be of interest to indexers, editors, and publishers whose projects cite various books of scripture:

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I started indexing a book yesterday, and I wanted to work on the text of the document in electronic form, with page breaks that matched those of the galleys, which had already been typeset in QuarkXPress. After a little experimentation, I figured out the following procedure:

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In last week’s newsletter, I promised to show you the perfect example of when to use a double-column concordance in preparing an index, and an automatic way to create such a concordance. The perfect example is a poetry anthology, but almost any consistently structured compilation of articles or addresses will lend itself to this kind of indexing.

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Recent articles in this newsletter have discussed editing with a concordance, which may be confusing for some readers. Let me explain. In those articles, “concordance” really means “word list.” It’s simply a list of all the words in a document, and it can come in pretty handy in editing.

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Working on an index this week, I needed to ensure that pagination of the document I was indexing matched another document in which pagination had already been set. Because of the complexity of the material, I had to do this manually and visually, paging down in document 1, switching to document 2, paging down again, and then switching back to document 1. What a pain! It wasn’t long before I found myself writing a macro to move down a page in both documents at once. Here it is, short but sweet:

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Microsoft Word uses what’s known among professional indexers as “embedded indexing.” That means the index entries are placed as codes in the text of the document being indexed. Then, later, the codes are used to generate the index automatically. (You can learn more about using Word’s indexing features by searching for “Index” in Word’s Help file.)

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Last week’s newsletter explained how to sort Word’s index entries letter by letter rather than word by word:

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If you’ve used Microsoft Word’s Index feature, you know that Word alphabetizes index entries word by word, like this:

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